Following a job interview, proper etiquette includes writing an interview thank you letter.
While not everyone writes an interview thank you note, sending such a note indicates that you are a professional and that you have good manners. Sending an interview thank you letter can help you stand out from other applicants who may not send a letter of thanks.
An interview thank you note is not difficult to write. Take the time to do it properly, however. A poorly written thank you note is worse than no letter at all.
Type your thank you letter. Write it like a business letter. If you don’t know how to write a business letter, it’s time to learn. See the sample below. Don’t send a handwritten thank you card.
Address the letter to the person who interviewed you. If you aren’t sure how to spell his or her name, call the company and ask the receptionist. Don’t take the chance of misspelling the name.
Let the interviewer know that you enjoyed meeting with him or her and discussing the job. Mention something you discussed in the interview, something related to how you could benefit the company. Remind the interviewer of why he or she would want to hire you. They may interview dozens of applicants, and the thank you note is a way to make your interview stand out in their mind.
Invite the interviewer to contact you if he or she has any other questions for you. Make sure you include a phone number where you can be reached - you don’t want them to have to search for your resume if they have questions. Finally, let them know that you look forward to hearing from them soon. You should come across as confident, as if you expect to hear from them. Say that you look forward to hearing from them, not that you hope to hear from them.
The interview thank you letter should be short - two short paragraphs is good. In many ways, it’s the thought that counts. Remember, though, that if you’re going to write an interview thank you note, you need to make it sound professional.
Mr. Michael Barnsworth
Battlewood Insurance Agency
444 Commercial Dr.
Northside, OH 44027
May 20, 2008
Dear Mr. Barnsworth:
I enjoyed meeting with you yesterday and talking about how my skills might be of use at Battlewood Insurance Agency. As we discussed, I love a challenge, and I have a great deal of experience in sales. I feel confident that I could increase the sales at Battlewood. I’d love the opportunity to show you what I can do.
Please feel free to call me at 330-555-1234 if you require any additional information about me. I look forward to hearing from you soon.
Write your interview thank you letter right away after your interview. Put it in the mail the next day. You want it to arrive before they make a decision or call in applicants for a second interview.
If you are called in for a second interview, do you need to write another interview thank you note? Well, not to the same person you already wrote one to. But if someone else is interviewing you, send him or her a thank you note.
Please feel free to contact us if you have any questions about how to write a thank you note following a job interview.