Proper job-seeking etiquette requires that you send interview follow up letters. While this used to be common practice, many people do not send
a post interview thank you letter these days. However, it is still considered proper to do so. It is the professional thing to do. It demonstrates good manners.
There are a number of other reasons to send a post interview thank you letter, as well. It helps you stand out from the many other applicants who will neglect to send interview follow up letters. It will keep your name fresh in the interviewer’s mind. It will stress why you are the right person for the job. And it will demonstrate that you are eager to accept the challenges and responsibilities of the position.
There are several components of a post interview thank you letter.
First and foremost, it is a thank you letter. You need to thank the interviewer for meeting with you. You can thank them for taking you on a tour of the facility, or for telling you about the programs offered by the organization, or simply thank them for their time, whatever is appropriate. But begin with a thank you.
Remind the interviewer of your qualifications and why they should hire you. Be brief, though. Interview follow up letters are only two or three paragraphs long. You just want to refresh their memory. You can refer them to your resume by saying something like, “As you know from my resume…” and then go on to talk about your qualifications.
Let them know that you would like working for their organization, that you would enjoy the challenges offered by the position, that would look forward to joining a growing company such as theirs, or so on. Again, say what is appropriate for the situation, but let them know you want to work there.
Say that you look forward to hearing from them. Some people say, “I hope to hear from you soon,” but it is best to say “I look forward to hearing from you soon,” because that sounds more confident.
Interview follow up letters should end with another thank you. Say something like, “Again, I thank you for your time and consideration.”
Of course, this is a business letter, and should be written as such. Type it neatly, and include your telephone number with your address at the top.
Make sure you address the letter to the person who conducted the interview and that you spell their name correctly. Spelling their name wrong makes you look sloppy. If you aren’t sure how to spell it, call the company’s receptionist and ask.
Also make sure you proofread your post interview thank you letter before you send it. Spelling or grammar mistakes will make you look unprofessional and undisciplined.
9898 Columbia Dr.
Millsboro, OH 44809
Dear Ms. Thomas:
I thank you for meeting with me last Tuesday. I enjoyed the opportunity to talk with you about the many programs offered by the YMCA and about the daycare administration position available there.
As you know from our interview and from my resume, I’ve worked in the field of early childhood education for a number of years. I believe my experience and skills would be a great addition to the staff of the Y, and I would love to work in such an inviting environment.
I look forward to hearing from you soon concerning your hiring decision. Again, thank you for your time and consideration.