Thank you interview letters are an important part of the interviewing process. First you send a resume with a cover letter; then you go on the interview itself; then you send interview thank you notes. Many people skip the last step, but you shouldn’t. Here’s why.
The thank you interview letter sets you above other applicants who don’t bother with such a letter. It marks you as a true professional. Interview thank you notes keep your name fresh in the mind of the interviewer. It is also a simple matter of good manners.
Writing a thank you interview letter also demonstrates your ability to communicate well via the written word and to attend to tasks in a timely manner. These are good work habits that will serve you well in any job.
Like the cover letter you send with your resume, your interview thank you notes should be typewritten and should be written as a business letter. Do not send handwritten notes or cards. Be professional.
Let the interviewer know that you appreciate the time they spent with you, and remind him or her why they should hire you.
Here are some sample thank you interview letters.
525 West 8th St.
Price Hill, OH 45212
Dear Mr. Ashley:
Thank you for spending so much time talking with me yesterday. I appreciated learning all about Catholic Charities and the many wonderful programs it offers to the community. After meeting with you and learning more about the organization, I feel even more strongly that I would love to be part of the agency.
I also feel strongly that my background with nonprofit agencies would benefit Catholic Charities. My experience writing grants would help procure additional funding that would allow the organization to continue providing services to the community, and my experience with fundraising would generate new donors.
I look forward to hearing from you regarding your hiring decision. Again, I thank you for your time and consideration.
5142 Industry Dr.
Greenville, MO 60604
Dear Mr. Tompkins:
I enjoyed meeting with you Monday morning and talking about the customer service management position. Having met with you, I feel even more confident that my knowledge and skills coincide with your needs. As you know, I’ve worked in the field of customer service for many years, and I would love to be part of a growing company such as Beaumont Corporation.
Feel free to contact me at (555) 333-4123 if you need any additional information from me. I look forward to hearing from you soon.
Address the letter to the person who interviewed you. Don’t just address it to the Human Resources department. Make sure you get the person’s name at the interview. Actually, you should get their name when the interview is scheduled so you know their name when you go into the interview, but that’s another subject. If you don’t know the person’s name or don’t know how to spell it, call the company and ask the receptionist.
Send your thank you interview letters right after your interview. They should go in the mail the next day. You want them to reach the employer well before they call applicants in for a second interview or make a hiring decision; otherwise the letter is useless. Sending an interview thank you letter is the finishing touch on a great interview. Make sure you get yours in the mail in a timely manner.